Monday, October 17, 2011
Aasra-AFSP event-Suicide Survivors Day Nov 19, 2011
Dear Organizers, Thank you for being a part of this 13th annual day along with 300 other cities in 19 different countries. With the addition of Spanish and French subtitles, plus captioning in English, this year’s program will reach more survivors than ever before. While we gently encourage all survivors to participate in this day by attending a conference site in-person, this isn’t always possible, and some survivors may not feel emotionally ready. Please let anyone who can’t come to your conference know about the webcast at www.afsp.org. It can be watched from home, 1-2:30 EST, with a live online chat immediately following. (If you live in a time zone where that won’t work – don’t worry, the webcast is saved online survivors can watch online at anytime afterwards too.) The step-by-step guide to organizing a conference site has detailed information on what to do leading up to International Survivors of Suicide Day at www.afsp.org/survivorconference, but if you have any questions at all, please email or call us. What to do leading up to November 19th: 1. DVD a. You should receive the DVD in the mail between by November 7th. (If you do not receive it by then, email firstname.lastname@example.org right away. b. Test the DVD as soon as possible, preferably using the same equipment you plan to use on November 19th. The DVD is in NTSC format. (This is the most common format used around the world – so it shouldn’t be a problem.) c. Don’t forget to arrange for external audio, especially if you are using a laptop to project the DVD onto a screen. Laptops have tiny internal speakers that will not be loud enough. For details, see the Technical Information Sheet. 2. MATERIALS Along with the DVD, each Organizer will receive 40 Attendee Evaluations. Please hand out the evaluations at the end of your conference and mail them back to us. We need individual feedback so we can continue to improve this program, and we read each and every evaluation. You can also print these out free of charge. (Do not order materials from the AFSP Store. They will not arrive in time for your conference.) 3. PREPARE FOR THE ‘DAY OF’ AFSP’s free 90-minute DVD provides the main program content for your conference, but many organizers also add sharing sessions, food, healing activities, or speakers. See Ideas for Local Programming for suggestions. Plan to arrive early. Plan to arrive at least 90 minutes before the conference begins to test the DVD and audio-visual equipment. Other volunteers can be asked to arrive at least 1 hour in advance to help set up room(s), post signage, & greet attendees. Finalize plans for greeting attendees. First impressions count. We highly recommend having at least 1 greeter at the door, and 1 greeter who can take down the names of your attendees and hand out materials and optional items like name tags or colored ribbons/beads that signify loss relationship. Create large, clear signage that says “International Survivors of Suicide Day” for outside the building. You may also need additional signage inside the building, especially if you are using multiple rooms. Find graphics here. We are here to help, so please be in touch if you have any questions at all. Thanks, and take good care, Rebecca and Elizabeth Rebecca Thorp, Survivor Initiatives Manager - email@example.com or 212-363-3500 x2033. Elizabeth Hish, Survivor Initiatives Assistant – firstname.lastname@example.org or 212-363-3500 x2035 Remember, our online guide on how to organize a conference site at www.afsp.org/survivorconference contains step-by-step instructions, a PR toolkit, a list of ideas for local programming, graphics, frequently-asked-questions, sample templates (e.g. save the date cards, fliers, day-of-event program, and more) If you require technical assistance, please e-mail email@example.com or call 703-242-4596. If you have other questions about International Survivors of Suicide Day, please email firstname.lastname@example.org or call 212-363-3500 x2033. We look forward to a successful program. On behalf of survivors of suicide loss from around the world, we thank you very much for your participation. Intl Survivors of Suicide Day Site Registration We welcome site organizers from all over the U.S. and the world. However, if you live in an area that is served by an AFSP Chapter, we encourage you to be in touch with the local AFSP staff and volunteers. Visit www.afsp.org/chapters for contact information. Is there is an AFSP Chapter near you? * No Chapter in my area Name of conference location (for example, Howell City Library) Mum,bai Local Conference Site Address * Help Library, Mumbai CST D.N Road Mumbai, Maharashtra Mumbai India Conference Start Time (Enter your LOCAL time) 3:30:00 PM What time zone are you in? * Indian Standard Time Is there a suggested donation or fee? If yes, give amount. No Name * Johnson Thomas AASRA Website: www.aasra.info Email * email@example.com Phone Number (Include area code) * 91-22-27546669 In order to participate as a local conference site, you must agree to the following conditions: We will preserve the integrity of this annual day by showing the 2011 AFSP International Survivors of Suicide Day DVD/webcast to an audience, uninterrupted and in its entirety, on November 19, 2011. We will not show it to an audience of any size before this date and we will not edit, alter, or change the content in any way. * Yes, we agree to the above conditions. The Primary Site Organizer is AFSP’s main point of contact. AFSP will ship the DVD to this person the week prior to the event. All emails/phone calls/mailings from AFSP will go to this person. * Yes, I understand the above statement. Name of Primary Site Organizer * Mr Johnson Thomas Organization AASRA Primary Organizer's Address * RH2,plot 3, MADHAVI CHS, SECTOR 19A, NERUL EAST, NAVI MUMBAI MUMBAI, MAHARASHTRA 400706 India Primary Organizer's Email * firstname.lastname@example.org Daytime Phone Number (Include area code) * 00-9820466726 Phone Type: * Cell Choose one: * The Primary Conference Site Organizer listed above will also serve as our Technical Organizer.